Procedures for requesting transcripts

In order to comply with this requirement, transcripts must be requested in writing or electronically via TNet/Self-Service or the National Student Clearinghouse.  We cannot accept requests over the phone or via email.  Transcripts can also be requested by visiting the office during business hours.

To Request Transcript

Option One

Current students or graduates from 2005 and later may request transcripts via TNet/Self-Service as those accounts never expire.  If you do not remember your TNet password, you can complete the TNet Access form to update your email address on file and reset your password.

Option Two

1. Fill out the form, then print

To expedite your request and avoid errors, please type your information on the form before printing it out.

Transcript Request Form

2. Send form to:

Registrar’s Office
Transylvania University
300 North Broadway, Lexington KY 40508

or fax: (859) 233-8221
or email signed copy as attachment to

Note: There is no charge for transcripts requested through the Registrar’s Office

Option Three

Request online through National Student Clearinghouse

If you need a PDF copy of your transcript, you must request it through the National Student Clearinghouse.

Consult the transcript key for help understanding your transcript.

How we will send your transcripts

Transcripts will be sent through the regular U.S. mail unless a PDF copy is requested via the National Student Clearinghouse. To ensure compliance with FERPA, we do not fax transcripts.

Transcript holds

Transcripts will not be released for any current or former student who is indebted to the University.

Duplicate diplomas

Please download, print and fill out the duplicate diploma request form. Then submit the completed form to 

Registrar’s Office
Transylvania University
300 North Broadway, Lexington KY 40508

or fax: (859) 233-8221
or email signed copy as attachment to

Apostille Process

When an Apostille is required for a Diploma/Transcript, an Apostille Request form must be completed.  Transylvania University will notarize the requested documents. The student then takes the notarized documents to the Fayette County Clerk’s Office, for authentication, and then the student sends the documents to the Secretary of State’s Office, Frankfort, KY. If the student is not available, the Office of the Registrar will release the documents to the person indicated on the Apostille Request form.  Please note that a photo ID is required to obtain the documents.

Contact information for the Fayette County Clerk’s Office is:

Fayette County Clerk’s Office
162 E. Main Street
Lexington, KY 40507
(859) 253-3344

The Fayette County Clerk’s Office charges a fee of $5 per document.

The Fayette County Clerk’s Office authenticates the notarized document(s) and returns the document(s) to the student to mail to the Secretary of State in Frankfort, KY.

Mail the notarized/authenticated document to the Kentucky Secretary of State and include:

  1. A completed Request for Apostille or Authentication form (available online
  2. Fee of $5 per document. All checks should be made payable to the Kentucky State Treasurer.

Documents may be submitted by:

First Class Mail:

Office of the Secretary of State
Authentications and Apostilles
P.O. Box 718
Frankfort, KY 40602-0718

Overnight or Hand Delivery:

Office of the Secretary of State
State Capitol
700 Capital Ave., Ste. 158
Frankfort, KY 40601

The office of the Secretary of State is open Monday through Friday, 8:00 a.m. to 4:30 p.m. ET.