Transylvania University’s return to campus prioritizes individual empowerment and community responsibility among our students, faculty and staff, giving each as much choice and flexibility as possible. Under the updated Healthy at Transy plan endorsed by the university’s Reopening Steering Committee, there is a clear understanding that we will all need to remain flexible in the face of changes necessitated by the global COVID-19 pandemic.
For the fall semester, students will be empowered to choose between returning to a residential campus environment or temporarily transitioning to a remote learning environment. For those who return to campus, there is an expectation that all individuals will have the responsibility to protect themselves, protect others and protect the collective community by abiding by the Healthy at Transy protocols. This includes testing upon campus arrival, daily symptom screenings, wearing facial coverings, physical distancing when required and following state-mandated guidelines.
Students who do not follow the Healthy at Transy guidelines will experience appropriate consequences. Noncompliance or refusal to follow protocols may result in removal from residence halls or the loss of the privileges, including attending class in person (for classes that are being held on campus). Please remember that Transy follows state guidelines, which currently allow gatherings of no more than 10 people, with social distancing present. This holds true for both on-campus and off-campus social activities and events. Student violations will be addressed through the Transylvania student conduct process.
If you have concerns regarding behavior on and off campus that violates our policies or endangers our community, please use this form to report that behavior.
In May, we announced our move to a modular curriculum for the 2020-21 academic calendar. Transylvania’s academic year will be structured in six modules. First-year students will participate in Module 1, a one-week First Engagements seminar beginning Aug. 23. In Modules 2-5, most students will take two courses over seven weeks, with classes beginning Aug. 31. Transylvania’s traditional four-week May term is Module 6.
Transylvania faculty will be empowered to determine their preference for delivery for each course they are teaching based on their professional judgment. The only requirement is that courses in Modules 1, 2 and 3 be constructed to include remote learning as a viable option. This means that many courses will be designed as fully remote instruction, some may include optional elements of in-person instruction, but all courses will allow students to complete study remotely if they choose.
In the event of in-person instruction, classrooms will allow for physical distancing requirements. Wearing of masks in classrooms for in-person instruction will be required.
Students will be notified of class modality decisions by Aug. 7.
Fall Academic Calendar
The following outlines the fall 2020 academic calendar, which is still subject to change. View the full academic calendar.
|Module 1: First Engagements|
|August 17-21||Monday-Friday||Phased move in for first-year students and student-athletes|
|August 23||Sunday||First Engagements begins|
|August 27||Thursday||First Engagements ends|
|August 24-29||Monday-Saturday||Phased move in for upperclass students|
|Module 2: August 31-October 19|
|August 31||Monday||Classes begin|
|September 7||Monday||Labor Day holiday|
|September 23||Wednesday||Midterm progress reports due|
|October 16||Friday||Last day of classes|
|October 19||Monday||Final exams|
|October 20-25||Tuesday-Sunday||Module break|
|Module 3: October 26-December 18|
|October 26||Monday||Classes begin|
|November 18||Wednesday||Midterm progress reports due|
|November 25-29||Wednesday-Sunday||Thanksgiving break|
|December 16||Wednesday||Last day of classes|
|December 17||Thursday||Reading Day|
|December 18||Friday||Final exams|
|December 19-January 3||Saturday-Sunday||Module break|
Fall registration for current students was June 22‑24, and for incoming first-year students June 26 and 29. Any questions regarding class registration may be directed to the registrar’s office.
Housing and Residence Life
Transylvania intends to reopen campus housing at normal occupancy (two students in most rooms) using strict public health protocols. A number of isolation and quarantine spaces for students who test positive for COVID-19 and need to temporarily self-isolate will be available. Incoming first-year students and upperclass students have already received their room assignments for the fall semester.
The requirement for living on campus will be suspended for the 2020-21 academic year. Students who wish to cancel their housing assignment must complete the Housing Intent Form by Friday, Aug. 14.
Students living on campus will be:
- Required to self-report daily via the Transylvania app’s Health Pass function to access campus facilities and remain in campus housing.
- Required to complete roommate and suitemate agreements and the university’s Transy Together social contract, which focuses on health and safety.
- Required to adhere to residence hall common area closures and restrictions to assist in physical distancing.
- Required to adhere to updated guest and visitation policies in the residence halls.
If demand for housing exceeds campus capacity either in general or because additional restrictions are imposed by government authorities (such as a limit of one student per room or per bathroom), Transylvania will implement a priority-based system to determine housing students on campus.
Fall Move In
The university’s residence hall move in will be expanded to a 12-day period — Aug. 17-29 — to maintain physical distancing and ensure a smooth transition for students and their families. Students will be required to select a move-in appointment time that will be strictly adhered to. Arrivals will be staggered throughout the day to allow for physical distancing. The move-in appointment time sign-up will be released by Friday, Aug 7.
- Fall sports student-athletes move in: Monday, Aug. 17, and Tuesday, Aug. 18, from 9 a.m.-3 p.m.
- Incoming first-year move in: Wednesday, Aug. 19-Friday, Aug. 21, from 9 a.m.-3 p.m.
- Returning upperclass move in: Monday, Aug. 24-Saturday, Aug. 29, from 9 a.m.-3 p.m.
During move in, all students and visitors must follow all campus protocols — wearing face coverings, practicing physical distancing, observing occupancy limits on elevators, and following exit and entry signage on stairways and hallways. Students will be provided a welcome pack with key protective items to better provide for their safety and welfare. The pack includes a limited number of masks, hand sanitizer, hand soap, a toothbrush case and shower caddy.
Move-in carts will be available and sanitized between use. Move-in assistance from the university community will not be available. Face coverings will be required in all public/common areas within the residence halls. More information will be sent to all residential students by the Office of Housing and Residence Life.
Residence Hall Cleaning and Sanitation
Transylvania will take additional precautions to promote cleaning and sanitation. Residents will complete a roommate agreement with a focus on sanitization.
In residence hall public areas:
- Most will be closed and furniture removed.
- Hallways and public space floors will be vacuumed every other day.
- High touch points will be cleaned multiple times per shift. High touch points include: doorknobs and handles, door push plates and crash bars, hallway emergency telephones, light switches, elevator buttons and handrails.
- Washers and dryers will be cleaned once a shift.
In suite-style residence halls, the bathrooms will be sanitized weekly. In traditional-style residence halls, the bathrooms will be sanitized daily. Bathrooms will be sanitized on posted schedules (for example, Dalton-Voigt Hall on Monday between 10 a.m.-3 p.m.). During sanitation:
- PURTABS spray technology will be used.
- Employees will spray counters, toilets and door handles.
- Employees will wear masks and goggles and work in pairs for their safety and for security of students’ personal possessions.
Students will be expected to provide their own cleaning for suite-style restrooms. A starter cleaning kit will be provided to each room. Please note, if a bathroom is too cluttered, housekeeping will skip that room.
Students will also be provided with Do Not Disturb signs in case they do not want their bathroom sanitized. For suites, both rooms need to agree to post a Do Not Disturb sign or the room will be sanitized.
A list of skipped rooms will be sent to residence life at the end of each day.
What will physical distancing look like in the residence halls?
- All entrances to the residence halls will have signs as reminders of physical distancing requirements.
- Students should not hold open or prop open exterior doors to admit others.
- After entering a residence hall, students should sanitize their hands at the nearest sanitizer station.
- Students must follow all signage and physical distancing guidelines throughout the residence hall.
- When inside a residence hall, students must keep to the right in stairwells and hallways and make every effort to maintain six feet of distance.
- Elevators will have reduced occupancy: no more than four individuals in an elevator at a given time.
- Community spaces will either be closed or have posted limited occupancy.
- Community kitchens will have additional safety measures posted and restricted access.
- When in an enclosed indoor space alone or in your own residence hall room, masks are not required. Students may visit other students in their residence hall rooms; however, all students must wear a face covering in this situation.
In accordance with state Healthy At Work guidelines and CDC recommendations, Transylvania will implement the following COVID-19 sanitation protocols:
- Personal protective equipment will be used across campus, with face masks required in all common areas, including classrooms.
- Campus buildings will limit entry and exit areas and implement one-way stairways to assist in housekeeping and physical distancing. Elevators in buildings may be limited as well.
- Most public gathering areas will be closed, or furniture will be limited and distanced.
- Multiple hand sanitizer stands will be available in all facilities.
- Transylvania’s housekeeping staff will assist with providing enhanced cleaning for individual bathrooms in students’ rooms/suites. Students will also be provided with cleaning supplies for their own room and bathrooms. (See Residence Hall Cleaning and Sanitation section.)
- Enhanced and expanded cleaning protocols will be implemented both on a regular basis and for addressing any known positive cases.
Masks on campus
Kentucky requires mask use in public. CDC guidelines recommend that wearing a face mask/covering in public helps protect you and those around you. Unless wearing a mask creates a serious health hazard, all students, employees, contractors and visitors to campus are required to wear a mask on campus. The CDC has additional information available on how to wear and wash your cloth mask.
Students, faculty, staff and visitors are asked to provide their own face masks for use on campus. Keep in mind to:
- Cover your nose and mouth indoors or outdoors any time you expect to be within six feet or in direct contact with another person.
- Please remember that masks are a protection for both the other person and yourself. The person you have contact with may be struggling with significant health issues that you are not aware of.
Below are examples of situations when a mask is required and when a mask is not required. (These lists are not exhaustive.) Masks are required:
- When in an indoor space with more than one person.
- When you can’t maintain six feet of distance outdoors.
- In a vehicle with two or more people.
- In a golf cart with two or more people.
Masks are not required:
- When in an enclosed indoor space alone or in your own residence hall room unless a visitor is present.
- When outside and more than six feet apart.
- Walking outside on campus alone.
Health and Wellness
COVID-19 Testing and Procedures for Students Returning to Campus
Transylvania University’s return to campus prioritizes individual empowerment and community responsibility among our students, faculty and staff. Under the updated Healthy at Transy plan endorsed by the university’s Reopening Steering Committee and the Board of Trustees, there is a clear understanding that we will all need to remain flexible in the face of changes necessitated by the global COVID-19 pandemic.
Testing will play an important role in our ability to safely open our campus. In order to return to campus, students will be required to participate in coronavirus testing and daily health monitoring. This will be accomplished in two ways: university-provided COVID-19 testing upon move in or return to campus, and the Transylvania app’s new Health Pass screening function.
Student-athletes will be required to test according to protocols determined by the NCAA.
Transylvania App Health Pass Daily Screening
The Transylvania app has been tailored specifically to our community to provide self-screening and resource reservation functions. Campus health clinic staff will monitor symptom reports from students, staff and faculty daily, as well as assess any possible mental health symptoms related to anxiety and depression. Self-screening data will be monitored only by medical professionals and is considered private health information subject to HIPAA regulations.
The Heath Pass daily screening will be weighted to give each question the importance it deserves, setting a threshold that — when reached — would require the student to be tested for COVID-19. Each day, users will receive a red, yellow or green pass.
Also, students will be required to start using the self-screening app seven days prior to arriving on the campus. They will continue to self-screen every day. Students returning to Lexington from states with a travel advisory designated by the Kentucky Department of Public Health will be required to start using the self-screening app 14 days prior to arriving on campus.
Examples of questions in the app include the following and address both the physical and mental health of students:
- Have you been notified by anyone that you have been exposed to COVID-19 in the last 14 days, or have you tested positive for COVID-19 in the last 14 days?
- Are you currently waiting on the results of COVID-19 testing?
- Have you had any of the following symptoms in the past 72 hours without a negative COVID-19 test? Persistent coughing, sneezing, runny nose, nasal congestion, nausea, vomiting or diarrhea, muscle or body aches, headaches, eye redness, loss of taste or smell or shortness of breath.
- In the last 24 hours have you had a fever of 100.4 or greater?
- Have you recently attended a large gathering in which face coverings and physical distancing were not followed?
- Over the last seven days have you felt nervous, anxious or on edge on more than half of those days?
- Over the last seven days have you felt depressed, down or hopeless on more than half of those days? Have you lost interest or pleasure in doing things that used to make you happy on more than half of those days?
If no symptoms are detected, users will be provided with a date-specific green health pass by email, which will then be checked for any in-person classes or to provide access to campus locations such as dining, the library, fitness facilities, etc.
Any student coming to campus must have a green health pass in order to attend class or access any resources. Students will need to sign into the app daily by 11 a.m. to obtain their health pass. Any student receiving a red notice from the app is required to be tested that day between 2 and 4 p.m. at the campus health clinic. Any student who meets the criteria to be tested on campus also meets the criteria to be quarantined until test results are available. While we hope to provide results within 24 hours, it is possible that students will need to quarantine for longer periods of time and should plan for this contingency.
Required COVID-19 Testing
Any student who does not have a green health pass for all seven days prior to arriving on campus will need to be tested for coronavirus in their local area and, if positive, comply with all local health isolation procedures prior to arriving on campus. Additionally, any student who has tested positive in the 14 days prior to arriving on campus or at any time after arriving on campus is required to notify campus health officials.
As students arrive on campus for move-in day (or prior to the start of classes for those residing off campus), they will receive university-provided testing. Results are expected within 24 hours, and students will be asked to limit exposure to others until they have been notified by campus health that they have a negative test result.
Any student not living on campus who plans to attend in-person classes or use any campus resources must have an initial negative COVID-19 test prior to coming to campus. Students not living on campus may schedule a test during campus move-in days or can access community drive through testing which can be found online through the state’s COVID-19 portal. This negative result must be submitted to campus health prior to the start of classes.
The initial test provided by Transylvania is free of charge. Any additional testing provided by the campus health clinic will be charged to the student or to their insurance.
Students who are required to quarantine or isolate will be asked to leave campus and return to their permanent residence when at all possible. When that is not feasible, Transylvania has designated areas on campus for both quarantine and isolation.
Students who quarantine on campus will be monitored each 24 hours by the health clinic for any change in their mental or physical health through the use of telehealth. Food will be dropped off and left outside. The student can expect minimal exposure to others during this time as staff will need to be protected from potential exposure.
If a student tests positive for coronavirus, roommates and housemates of students who live in multiple occupancy residences will also be asked to quarantine for 14 days. Transylvania will work with the Lexington-Fayette County Health Department on contact tracing notifications. More information is available by clicking on the button below or viewing this PDF file.
As part of the Healthy at Transy plan, the university’s Reopening Steering Committee established the following guidelines for return to campus:
- Students will be asked to provide documentation of health insurance coverage prior to arrival on campus. Any student without health insurance will be provided guidance and non-financial assistance in securing health insurance.
- Regular temperature and symptom check protocols will be implemented across campus daily through the Transylvania app Health Pass function
- Students are encouraged to bring their own thermometer for daily symptom checking. A limited number of thermometers will be available on campus.
- Contact tracing protocols and technologies are being developed and will be implemented in conjunction with the Lexington-Fayette County Health Department if necessary.
- Completion of required training on COVID-19 university safety protocols and policies.
- Students will be required to sign the Transy Together social contract to return to campus.
Health Services & Counseling
The Campus Health Clinic and Counseling Services are prepared to resume complete services with modified delivery as recommended by the American College Health Association. These accommodations will be important for the continued health and safety of staff and students.
Specific protocols are currently being developed that include implications for scheduling and appointments, as well as potential alterations in the physical environment. Telehealth in addition to on-campus face-to-face interactions will be implemented.
Students will be updated on these changes when they return to campus. Students can also email email@example.com with questions about counseling and health services.
Bon Appétit Management Company’s corporate office is working on a detailed plan for providing campus dining options. Initial planning includes options for:
- Meals served from a protected serving line into single-use containers.
- Pre-packaged fresh food in various pick-up locations on campus.
- Take-out meal options at every service.
- Limiting the total number of people inside the dining facilities at any given time to achieve appropriate physical distancing of diners.
- Reorganization of seating to maximize physical distancing.
- Possible online ordering.
Students returning to campus this fall will find stations for breakfast, daily entrées, pizza and pasta, salads, and vegan and vegetarian food including ancient grain salads and wraps. Another campus center dining option will be the new Rafskeller, with offerings changing throughout the day — from warm breakfast sandwiches to ready-to-go dinners students can take back to their residence halls.
Across campus, Gratz Perk Cafe will serve as a quick pickup location from morning through the afternoon, with items like sandwiches, fresh fruits, yogurt parfaits, fast-service coffee and pastries.
Campus & Student Events
Transylvania has determined that events hosted by campus organizations will follow state and CDC guidelines for colleges and universities. As long as the current guidelines are in effect, campus organizations and individuals should not plan any gatherings larger than 10 people. Outdoor events are not excluded.
Events/meetings with 10 or fewer people are allowed to meet in person, but are strongly encouraged to meet virtually and must be accessible to students who cannot be there in person. Campus events (i.e. extracurricular events) should continue to be accessible to all students, prioritizing ADA compliance. Faculty, staff and students attending campus gatherings must follow all other aspects of the Healthy at Transy plan, including wearing a mask, 6 feet of physical distancing and hand washing.
The following gatherings are included in this guideline:
- Student organization meetings and events
- Social gatherings
- Campus events and activities
The following gatherings are not included in the guideline:
- Athletic games, events, and practices
- Classes or class meetings held in person