Transylvania University’s return to campus prioritizes individual empowerment and community responsibility among our students, faculty and staff, giving each as much choice and flexibility as possible. Under the updated Healthy at Transy plan endorsed by the university’s Reopening Steering Committee, there is a clear understanding that we will all need to remain flexible in the face of changes necessitated by the global COVID-19 pandemic.
The tentative return to campus date for most staff is Aug. 17. When we do so, we will be following the Kentucky guidelines that allow 50% of the workplace to return to the office. At Transylvania, this will be calculated as 50% of the campus community and not by building. This means that many positions will continue to work fully or partially remote for the near term.
As we return to work, we understand that many employees are concerned about safety as well as the changes to company policies and procedures that have been implemented. We want every employee to be assured that we are taking their concerns and the well-being of our employees seriously.
In accordance with state Healthy At Work guidelines and CDC recommendations, Transylvania will implement the following COVID-19 sanitation protocols:
- Personal protective equipment will be used across campus, with face masks required in all common areas, including classrooms.
- Campus buildings will limit entry and exit areas and implement one-way stairways to assist in housekeeping and physical distancing. Elevators in buildings may be limited as well.
- Most public gathering areas will be closed, or furniture will be limited and distanced.
- Multiple hand sanitizer stands will be available in all facilities.
- Enhanced and expanded cleaning protocols will be implemented both on a regular basis and for addressing any known positive cases.
Masks on Campus
Kentucky requires mask use in public. CDC guidelines recommend that wearing a face mask/covering in public helps protect you and those around you. Unless wearing a mask creates a serious health hazard, all students, employees, contractors and visitors to campus are required to wear a mask on campus. The CDC has additional information available on how to wear and wash your cloth mask.
Students, faculty, staff and visitors are asked to provide their own face masks for use on campus. Please:
- Cover your nose and mouth indoors or outdoors any time that you expect to be within six feet or in direct contact with another person.
- Remember that masks are a protection for both the other person and yourself. The person you have contact with may be struggling with significant health issues that you are not aware of.
Below are examples of situations when a mask is required and when a mask is not required. (These lists are not exhaustive.)
Masks are required:
- In an indoor space with more than one person.
- When you can’t maintain six feet of distance outdoors.
- In a vehicle with two or more people.
- In a golf cart with two or more people.
Masks are not required:
- In an enclosed indoor space alone (such as an office).
- When outside and more than six feet apart.
- Walking outside on campus alone.
Campus Cleaning and Sanitation
Transylvania will take additional precautions to promote cleaning and sanitation. In public areas:
- Most building lobbies will be closed and furniture removed.
- Floors will be swept, mopped and vacuumed every other day.
- Stairway banisters will be cleaned at multiple times per day.
- Door handles will be cleaned at least multiple times per day.
- Public restrooms will be deep cleaned every day, and door handles will be wiped down twice per day.
In classrooms, the university will:
- Provide professional cleaning wipes for each space.
- Ask administrative assistants, students and faculty to help wipe down their own spaces.
- Clean classrooms twice a day, at lunch and in the evening.
- Wipe down door handles every other hour.
Health and Wellness
Transylvania University’s return to campus prioritizes individual empowerment and community responsibility among our students, faculty and staff. Under the updated Healthy at Transy plan endorsed by the university’s Reopening Steering Committee and the Board of Trustees, there is a clear understanding that we will all need to remain flexible in the face of changes necessitated by the global COVID-19 pandemic.
Self-screening will play an important role in our ability to safely open our campus. In order to return to campus, employees will be required to participate in daily health monitoring. This will be accomplished using the Transylvania app’s new Health Pass screening function.
Transylvania App Health Pass Daily Screening
The Transylvania app has been tailored specifically to our community to provide self-screening and resource reservation functions. Campus health clinic staff will monitor symptom reports from students, staff and faculty daily, as well as assess any possible mental health symptoms related to anxiety and depression. Employee self-screening data will be monitored only by the campus clinic staff and is considered private health information subject to HIPAA regulations.
The Heath Pass daily screening will be weighted to give each question the importance it deserves, setting a threshold that — when reached — would require the employees to be tested for COVID-19. Each day, users will receive a red, yellow or green pass.
Employees will be asked to use the self-screening app any day they plan to be on campus. Examples of questions in the app include the following and address both the physical and mental health of employees:
- Have you been notified by anyone that you have been exposed to COVID-19 in the last 14 days, or have you tested positive for COVID-19 in the last 14 days?
- Are you currently waiting on the results for COVID-19 testing?
- Have you had any of the following symptoms in the past 72 hours without a negative COVID-19 test? Persistent coughing, sneezing, runny nose, nasal congestion, nausea, vomiting or diarrhea, muscle or body aches, headaches, eye redness, loss of taste or smell or shortness of breath.
- In the last 24 hours have you had a fever of 100.4 or greater?
- Have you recently attended a large gathering in which face coverings and physical distancing were not followed?
- Over the last seven days have you felt nervous, anxious or on edge on more than half of those days?
- Over the last seven days have you felt depressed, down or hopeless on more than half of those days? Have you lost interest or pleasure in doing things that used to make you happy on more than half of those days?
If no symptoms are detected, users will be provided with a date-specific green health pass, which will be checked to provide access to campus locations such as dining, the library, fitness facilities, etc.
Any employee who does not have a green health pass will be asked to refrain from coming to campus.
If an employee tests positive for COVID-19, they will be asked to self-isolate and are required to notify Human Resources within 12 hours of receiving the test result. The employee may return to campus once they have provided HR with the Return to Work Form given to them by the Cabinet of Health & Family Services Department. Additional information on health clearance procedures will be available from Human Resources.
Any employee who has been or may have been exposed to someone diagnosed with coronavirus may not return to campus for a minimum of 14 days and must provide HR with the Return to Work Form given to them by the Cabinet of Health & Family Services Department prior to returning to campus. Eligible employees may submit an application for emergency paid leave or a sick leave bank request application for this time period if they are unable to work remotely.
All employees with any other illnesses or symptoms should also stay home for the duration of the illness. Eligible employees may submit an application to the sick leave bank as needed if they do not have leave to cover their illness.
Additional information is available to employees on the Human Resources intranet website.
Employees have the option of testing at the campus clinic. Please email firstname.lastname@example.org with any questions and to make an appointment.
Employees who test positive for COVID-19 at any point during the academic year will be asked to self-isolate and are required to notify HR within 12 hours of receiving a positive test result. The employee may not return to campus until they provide HR with the Return to Work Form given to them by the Cabinet of Health & Family Services Department.
Any employee who has been or may have been exposed to someone diagnosed with coronavirus may not return to campus for a minimum of 14 days and must provide HR with the Return to Work Form given to them by the Cabinet of Health & Family Services Departmenttest prior to returning to campus.
All employees with any other illnesses or symptoms should also stay home for the duration of the illness.
Additional information is available to employees on the Human Resources intranet website.
As part of the Healthy at Transy plan, the university’s Reopening Steering Committee established the following guidelines for return to campus:
- For those not currently working on campus, employees are tentatively scheduled to return to work on campus Aug. 17 following the state’s 50% maximum capacity guidelines. Additional information on employee testing requirements will be forthcoming.
- Regular temperature and symptom check protocols will be implemented across campus daily through the Transylvania mobile app.
- Contact tracing protocols and technologies are being developed and will be implemented in conjunction with the Lexington-Fayette County Health Department if necessary.
- Completion of required training on COVID-19 university safety protocols and policies.
- Employees will be encouraged to abide by Transy Together, a social contract between the university and those returning to campus.
Bon Appétit Management Company’s corporate office is working on a detailed plan for providing campus dining options. Initial planning includes options for:
- Meals served from a protected serving line into single-use containers.
- Prepackaged fresh food in various pickup locations on campus.
- Takeout meal options at every service.
- Limiting the total number of people inside the dining facilities at any given time to achieve appropriate physical distancing of diners.
- Reorganization of seating to maximize distancing.
- Possible online ordering.