Campus Visitor Policy

In order to mitigate community spread, Transylvania has established COVID-19-specific protocols for visitors, vendors, guests and contractors who spend time on campus.

Healthy at Transy

All visitors to Transylvania’s campus are required to follow the same guidelines as students and employees for mask usage on campus. We strongly encourage all campus visitors ages 12 and older to be fully vaccinated or have received a negative COVID-19 test within 72 hours prior to arriving on campus. 

CURRENT GUIDELINES: Beginning Thursday, Aug. 5, until further notice, all employees, students and visitors to campus will be required to wear a mask in common and public spaces inside buildings regardless of whether they are fully vaccinated. 

Visitors who have recently tested positive for COVID-19, had a known contact with someone with COVID-19 in the past 14 days, are experiencing any symptoms of COVID-19 or who are awaiting test results should reschedule their visit to campus. For specific events at Transylvania, visitors may be required to show proof of vaccination or a negative test within 72 hours prior to arrival along with identification to attend the event.

The following guidelines apply to specific groups of visitors. 

Prospective students and families 

  1. For individual tours during the week, prospective students and families must sign up for tours via the website, read the protocols and agree to the visit guidelines, including:
    1. Answering a series of questions upon arrival before leaving their car
    2. Wearing masks upon entering any building while on tour
    3. Meeting virtually with admissions counselors in the admissions conference room
  2. For preview days/ open houses, prospective students and families must register through the event page and:
    1. Read and sign off on campus protocols before registration is complete
    2. Wear masks throughout the day, except while eating
  3. For group tours, i.e. high school groups, partner organizations (Common Ground, Adelante, etc):
    1. Coordinators must provide a list of students and chaperones prior to the visit.
    2. All visitors will wear masks for the entirety of the tour
  4. Pending health and safety protocols, the admissions office will look to host overnight visits for admitted seniors starting in the spring semester.

Athletics Visitors

Athletic recruits and families (day visits)

  1. When a coach has scheduled a student-athlete for an unofficial or official athletic visit, the prospective students and families must read the protocols and agree to visit guidelines.
  2. If not vaccinated, visitors are expected to wear a mask on campus at all times. All, vaccinated and unvaccinated, are required to wear masks indoors.

Athletic recruits  (overnight visits)

  1. In order to participate in an overnight visit, prospective student-athletes must be fully vaccinated and show a copy of their card to the coach for confirmation upon arrival.
  2. The prospective students and families must read the protocols and agree to visit guidelines.
  3. The Transylvania student-athlete host(s) must be fully vaccinated.
  4. The level of community transmission in Fayette County would need to be moderate or low at time of visit as defined by CDC.

Spectators, working personnel and officials (indoor/outdoor) for athletics and associated rentals

  1. All spectators are required to follow the same guidelines as students and employees for mask usage on campus.
  2. Physical distancing for indoor venue seating is marked to provide distancing. Spectators are expected to wear masks outdoors if they are not fully vaccinated.
  3. Officials must show proof of being fully vaccinated or a negative PCR COVID test within the last 72 hours. Officials will be required to wear masks indoors regardless of vaccination status.
  4. All individuals working the game (i.e., scoreboard operator) are required to be fully vaccinated or show proof of a negative PCR COVID test within the last 72 hours. Workers will be required to wear masks indoors regardless of vaccination status.

Spectators for (indoor) theatre or rentals

  1. All spectators are required to follow the same guidelines as students and employees for mask usage on campus.
  2. Physical distancing for seating by individual or by family group/household will be implemented depending on the venue and event. 

University events, guest speakers, musical performances

  1. All event speakers are required to follow the same guidelines as students and employees for mask usage on campus except when alone at the speaker’s lectern in rooms/auditoriums where physical distancing can be maintained. 
  2. Musicians must be masked (singers’ masks/slit masks as appropriate) unless performing alone and distanced from others. Requirements for distancing or other mitigation measures depend on the instrument. 
  3. For specific events at Transylvania, visitors may be required to show proof of vaccination or a negative test within 72 hours prior to arrival along with identification to attend the event. Notification will be provided prior to the event. 

Vendors, contractors, job applicants

  1. All vendors, contractors and job applicants are required to follow the same guidelines as students and employees for mask usage on campus.
  2. Job applicants should be aware that Transylvania is requiring all employees to be fully vaccinated by October 13.

Alumni and donor visits

  1. All alumni and donor visits are required to follow the same guidelines as students and employees for mask usage on campus.
  2. Visits must be coordinated with the Office of Alumni & Development

Outside groups using Transylvania’s facilities

  1. Must have a signed contract with campus personnel
  2. Rooms must be reserved in advance and approved through campus reservation process
  3. All group visitors are required to follow the same guidelines as students and employees for mask usage on campus.