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Healthy at Transy Guidelines for 2021-22

Healthy at Transy

(Updated Sept. 22, 2021)

COVID Vaccinations Required 

(Updated Aug. 25) Transylvania will require all students and employees to be fully vaccinated by October 13. According to the CDC, people are considered fully vaccinated: 

  • two weeks after their second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or
  • two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

If public health guidance suggests booster shots in the future, all students and employees will need to receive those shots and upload proof of vaccination to maintain their “fully vaccinated” status.

Exemptions for all individual requests will be considered on a case-by-case basis. 

Exemption Requests

Employees requesting an exemption may contact Human Resources at hr@transy.edu.

Students wishing to request an exemption must complete a two‑step process:

  • First, students must complete this form by Sept. 1 to register their intent to seek an exemption to the Transylvania vaccine requirement. No requests for an exemption will be considered if the Intent Form is not submitted by Sept 1.
  • Second, beginning Monday, Transylvania will provide directly to those who complete the intent form an Exemption Form that must be completed and returned by Sept. 10 with all supporting documentation. No exemption forms or documentation will be accepted after Sept. 10.

Additional information for students is available in the message sent to your transy.edu email account.

Exemption Appeals

On Aug. 25, the university announced that it would be requiring all students and employees to be fully vaccinated by Oct. 13. Recognizing the need to consider individual needs and circumstances, an exemption process was made available to all students, faculty and staff.  

Students who desired to request an exemption for medical or religious reasons were asked to complete an intent form, followed by a more detailed exemption form and were provided an opportunity to submit supporting documentation. A three-person committee will review exemption requests with all personally identifiable information redacted. All students will be notified of the status of their request by Wednesday, Sept 15. 

Any individual may file a request for appeal, but it must be submitted in writing to the ADA/Title IX Coordinator, Amber Morgan (admorgan@transy.edu) within five business days of the delivery of the decision made by the exemption review committee. The ADA/Title IX Coordinator will review all appeals. The ADA/Title IX Coordinator will not have been involved in the original exemption review process and will not sit on the exemption review committee. 

Grounds for appeals must be based on one or a combination of the following:

  • New evidence that was not reasonably available at the time of the determination that could affect the outcome of the matter.
  • The exemption review committee members had a conflict of interest or bias against the individual seeking an exemption that affected the outcome of the matter.
  • Procedural irregularity that affected the outcome of the matter. 

Notification regarding the appeals request will be made in writing to the individual who filed the appeal and may be delivered by one or more of the following methods: in person, mailed to the local or permanent address of the parties as indicated in official institutional records, or emailed to the parties’ Transylvania University-issued email or otherwise approved account. Once mailed, emailed and/or received in-person, notice will be presumptively delivered. 

The outcome of the appeal will be the final decision of the university. Please allow up to seven business days for review of all submissions. 

ProtecTU

Those who are currently fully vaccinated according to CDC guidelines and have uploaded their proof of vaccination to the ProtecTU portal will be exempt from testing requirements on campus. Please upload your completed proof of vaccination as soon as possible. Individuals are considered unvaccinated until proof of vaccination or an approved exemption is received by the university. 

To upload a completed COVID-19 card, go to my.transy.edu and log in to Colleague Self-Service. Employees should select the Employment icon in the left toolbar, and students should select the Academics icon. All uploads are secure, and an individual’s health information will remain accessible only by those authorized to view it. 

Testing

Students and employees who are not currently fully vaccinated will be required to complete both return-to-campus COVID testing as well as ongoing testing every two weeks through October 13. 

For students, biweekly testing will be at their own expense with charges billed to the student’s account. Noncompliance or refusal to follow university health and safety protocols may result in removal from residence halls or the loss of privileges, including attending in-person events and class sessions (which may not be available remotely). 

Employees who are not currently vaccinated must be tested biweekly in the Campus Clinic beginning in August as a requirement of employment. The university will cover the cost of employee testing.  Employees who fail to test will be subject to corrective action up to and including termination. 

Employees and students who exhibit COVID symptoms can request to be tested at the Campus Clinic at no charge.

Quarantine and Isolation 

Transylvania will continue its practice of requiring isolation for any employee or student who tests positive for COVID-19 per public health guidelines. 

Following a known exposure to COVID-19, all individuals are asked to follow the current CDC guidance on testing, quarantine and isolation. Students may be required to isolate or quarantine off campus (at their own expense), as on-campus housing will be limited. Employees may use sick or vacation leave to cover any time away from work or may make alternate arrangements with their supervisor as appropriate. 

If an employee tests positive for COVID-19, they will be asked to self-isolate and are required to notify human resources within 12 hours of receiving the test result. The employee may return to campus once they have provided human resources with the Return to Work Form given to them by the Cabinet for Health and Family Services. Additional information on health clearance procedures will be available from human resources. 

If a student tests positive for coronavirus, they are asked to immediately notify the Campus Clinic. Roommates and housemates of those who live in multiple occupancy residences will also be asked to mask, test and possibly quarantine until cleared by campus health officials. Transylvania will work with the Lexington-Fayette County Health Department on contact tracing notifications. 

Masks on Campus 

(Updated Aug. 4) In response to the current public health situation and the critical incidence rate in Fayette County, Transylvania will immediately implement temporary mitigation efforts on campus. Beginning Thursday, Aug. 5, until further notice, all employees, students and visitors to campus will be required to wear a proper mask in common and public spaces inside buildings regardless of whether they are fully vaccinated or not. This includes classrooms, meeting rooms, dining spaces (unless eating) and indoor workout facilities. Fully vaccinated individuals may remove their mask in a personal office, residence hall or non-classroom meeting space while alone or when physical distancing of six feet can be maintained and all individuals present agree. Masks are required for all individuals in personal spaces and university-owned vehicles (except residence hall rooms) when six feet of separation cannot be maintained, regardless of immunization status. Student-athletes will follow current Transy Athletics guidelines for masking when participating in team sports.

A proper mask is one that has two or more layers of washable, breathable fabric, completely covers the nose and mouth and fits properly. More information on proper mask usage is available from the CDC.

These temporary mitigation measures will be implemented when Fayette County is at a critical (red) or accelerated (orange) incidence rate. When Fayette County returns to either an on track (green) or community spread (yellow) incidence rate, the following guidelines apply: 

  • Masks will be optional for all employees and students who are fully vaccinated and expected for those who are not fully vaccinated. (An individual is considered fully vaccinated two weeks upon completion of the vaccine series.) 
  • Faculty and staff have the right to require others to wear face coverings in their offices or in their classrooms. Students have the right to require others to wear face coverings in their residence hall rooms.

Any student or employee may choose to wear a mask anywhere on campus at any time for any reason and are encouraged to do so if they have a cold or other symptoms. We ask that our community be kind and mindful of those who choose to wear a mask and respect the wishes of those who request others to do so in their offices, classrooms and residence hall rooms. 

Physical Distancing and Campus Events

While it is expected that many classrooms, meeting spaces, dining and residence facilities will return to normal configurations for the 2021-22 academic year, Transylvania will make adjustments as necessary in accordance with CDC guidelines.

Transylvania is planning to return to a full schedule of activities and events, including athletics, speakers, performing arts and student life programs. Student organizations will be required to track attendance at in-person gatherings for contact tracing purposes. 

Specific policies regarding visitors, group size limits, mask usage and other protocols will be determined closer to the start of each event. Guest artists, athletic organizations (NCAA, HCAC or affiliated conferences) or others presenting events may implement specific protocols beyond the university guidelines. All decisions will be based on the status of the pandemic and vaccination rates on campus at the time of the event. 

Academic Policy

Transylvania faculty and staff are looking forward to returning to in-person instruction this fall. Please note the following:

  • The university will no longer provide COVID-specific remote learning as a full-term option. Faculty will be asked to make individual arrangements with students in quarantine or isolation.
  • Transylvania is monitoring the impact of COVID-19 on our international students and will work directly with those who are unable to return to campus due to visa or travel restrictions.

Visitors

All visitors to Transylvania’s campus are required to follow the same guidelines as students and employees for mask usage on campus. We strongly encourage all campus visitors ages 12 and older to be fully vaccinated or have received a negative COVID-19 test within 72 hours prior to arriving on campus. View the full visitor policy here.